Job overview

This post is for internal candidates to The Shrewsbury and Telford Hospital NHS Trust. If you are not currently working within The Shrewsbury and Telford Hospital NHS Trust, your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.

We have an exciting opportunity for an Admin Officer to provide administrative support to the Trust Security Manager for a variety of corporate security services and functions at the Trust.  

The successful applicant will consult with Trust staff, staff at other NHS Trusts / health bodies and staff at security companies providing services to the Trust.

This is part time role, 22.5 hours per week (Monday -Friday, 4.5 hours per day).

Main duties of the job

• Preparing and processing all associated post incident security correspondence and actions, including drafting of e-mail correspondence and letters for CEO/Director signature, full distribution of signed letters, adding of safety alerts to Careflow, and ensuring due process is followed and all admin actions for each matter is completed.
• Assisting with production of monthly, quarterly, and annual security reports for the Trust.
• Fulfil the role of Authorised Customer Representative (ACR) in relation to the Trust Lone Worker scheme, acting as the single point of contact for all administrative matters concerned with the contract and the service provider including planning recurring training (initial and refresher) requirements for staff and creating and maintaining database records of such as well as accurate and up to date database records concerning the whereabouts and issue of devices.
• Processing and administration of all security related requisitions and invoices through ORACLE including dispatch/return through NHS Supply chain of any damaged security equipment.
• Arranging and scheduling security training for Trust or contracted security staff.
• Dealing with office telephone calls and surface mail received at the security management office. Responsible for upkeep of x3 security team offices stationary, equipment, and documentation.
• Responsible for updating, editing and loading documents on the security page of the intranet.

Working for your organisation

Our visions is that through provision of professional security services and support functions the Trust is able to provide excellent care in safe environments for the communities it serves. Guided by the Trust's values - Partnering, Ambitious, Caring, and Trusted - we are determined to make a real difference in the lives of those who matter most: our patients and their families. Let's make a difference together!