This post is for internal candidates to The Shrewsbury and Telford Hospital NHS Trust. If you are not currently working within The Shrewsbury and Telford Hospital NHS Trust, your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.
Job overview
We are seeking an experienced, enthusiastic, exceptionally well organised, confident and personable Personal Assistant to support the Surgical, Anaesthetics & Critical Care (SACC) Division.
We are looking for an individuals who is conscientious, with excellent computer skills, who can work independently or part of a team. The ideal candidate will be proactive and have proven previous experience in supporting senior management a range of administrative tasks.
The successful post holder will work collaboratively to provide administrative support to all centres within the SAC Division, this includes working with operational and clinical colleagues to cover a variety of tasks. They need to have excellent communication skills and experience in Microsoft packages along with a range of bespoke hospital IT programmes
Predominantly based onsite at The Royal Shrewsbury Hospital between two office locations. Flexible hours would be considered with the successful candidates to meet the needs of the service.
Main duties of the job
The post holder will be responsible for offering a comprehensive administrative and PA service including:
- To facilitate & coordinate meetings & events and all prevailing administrative duties including planning, agendas, take minutes (using paper & electronic methods), preparation of room & IT equipment, arrange venues/refreshments as required.
- To ensure that a high quality & timely admin support (utilising all Microsoft Office packages). This requires a high degree of keyboard skills, speed and accuracy.
- Process confidential information including the typing of reports, general correspondence, minutes, agendas etc.
- To develop and maintain appropriate bring forward systems for progress chasing, outstanding enquiries, comments & actions and be pro-active in utilising these systems.
- To take responsibility for own area of work, prioritising own workload and ensuring any areas of concerns are raised timely and appropriately.
- Managing payroll input and resolving queries
- Ordering and processing orders and invoices
- To ensure appropriate paper based & electronic filing systems are in place & ensure regular maintenance, in line with local and national legislation.
- Maintain personal files in regard to filing of all HR documentation including the production of highly sensitive documents that could relate to colleagues and other staff across the Divisions.
Working for our organisation
The role is predominantly based at The Royal Shrewsbury Hospital, but it is a requirement of the role that the post holder is able to travel to and work across all Trust sites.
If you would like to know more about the roles, please email cath.tranter@nhs.net
Join us at The Shrewsbury and Telford Hospital NHS Trust, where our passion for excellence drives everything we do.
We're on a mission to provide high quality, safe care to our patients, in an environment our incredible staff are proud to work in.
Our vision, 'To provide excellent care for the communities we serve,' is not just a statement; it's a promise we live by every day. Guided by our core Values - Partnering, Ambitious, Caring, and Trusted - we're determined to make a real difference in the lives of those who matter most: our patients and their families.
If you're ready to be part of a team that's dedicated to continuous improvement, come join us and let's make a difference together!
Detailed job description and main responsibilities
For full duties and responsibilities please refer to the attached document entitled Job Description.
