Job overview
Following a successful business case we are able to advertise two posts for the right candidate to join the Women & Children's Medical Secretarial team.
This is an exciting time to join us as we are looking at new ways of working within the Team.
We are looking to recruit a self-motivated well organised Medical Secretaries who enjoys working in a busy but friendly working environment.
This role would ideally be suited to someone who has secretarial experience, and whilst not essential, an NHS background would be advantageous.
The successful applicants will have excellent communication skills, good interpersonal skills and effective time management together with strong IT skills, including audio typing.
The use of Office and Outlook is essential, previous experience of CareFlow would be beneficial.
Main duties of the job
- Manage multiple tasks ensuring that deadlines are met.
- Prioritise and organise own workload; making decisions and initiating action where necessary, ensuring the smooth running of the office
- Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements/investigations are carried out.
- Using own initiative ensure that results which require immediate action are presented to the Multi-Disciplinary Team in a timely manner and clinical responses are completed.
- Arrange and service meetings/lectures/conferences as requested; taking and transcribing minutes and any follow-up actions as requested.
- Using the in-house patient data tracking system locate, retrieve and deliver medical records/x-rays/investigation results.
- Ensure that all patient case notes passing through the office are booked in and out appropriately.
- Ensure malignancies are notified to the relevant Cancer Registry following clinical approval.
Working for your organisation
The successful applicant will be working alongside a team of Obstetric, Gynaecology, Colposcopy and Paediatric Medical Secretaries within the Women and Children’s Centre. You will be supporting a number of Consultants and Nurse Specialists in various specialities which will provide a variety of interesting work.
Detailed job description and main responsibilities
For full duties and responsibilities please refer to the attached document entitled Job Description.
