An exciting opportunity has arisen to join Trust Headquarters, working as an Executive Support Officer in the Executive Assistant Administration Team.
The successful candidate will have excellent communication skills, experience of organising and supporting meetings, diary management experience, excellent minute taking and IT skills, NVQ Business Admin Level 3, or equivalent, and be committed to team working - see person specification for further details.
A key part of the role will be to provide support to an Executive Director (or relevant deputy) together with secretarial support for assigned meetings, working closely with the relevant Executive Personal Assistant. Producing good quality minutes is a key part of the role, along with organising meetings, extensive diary management, and other administrative support duties
Main duties of the job
- Provide secretarial support for meetings, extensive diary management, drafting agendas, minute taking, and undertaking effective scheduling and forward planning.
- Provide support, with supervision, to an Executive Director (or relevant deputy).
- Use initiative to prioritise own workload and ensure deadlines are met, exercising discretion as to the degree of urgency, importance and confidentiality required, seeking advice as necessary, against a background of exposure to frequent interruptions to routine.
- Undertake administrative and organisational duties, working collaboratively to provide support across the team at peak periods.
- Ensure telephone calls into the Executive Support Office are answered in the absence or unavailability of relevant colleagues, taking prompt action on responses as necessary.
- Act as first point of contact for visitors and stakeholders attending Trust Headquarters, dealing with enquiries or issues in a professional, courteous and diplomatic manner.
- Provide cover for colleagues.
- Provide assistance to Executive Directors who visit or call into the office with queries in the absence of their Executive PA or 'buddy' PA.
Working for your organisation
*Please add a paragraph about your department*
Our vision, 'To provide excellent care for the communities we serve,' is not just a statement; it's a promise we live by every day. Guided by our core Values - Partnering, Ambitious, Caring, and Trusted - we're determined to make a real difference in the lives of those who matter most: our patients and their families.
If you're ready to be part of a team that's dedicated to continuous improvement, come join us and let's make a difference together!
