Non Clinical - Estates Administrative Assistant

  • Department Estates
  • Salary £18,870.00 – £19,918 per annum
  • Closing Date 26/05/2022
  • Location The Royal Shrewsbury Hospital
  • Grade NHS AfC: Band 2
  • Job ref 223-EAA-1039-C
  • Pension NHS Pension
  • Holidays Generous Holiday Allowance
  • NHS discount Eligible for NHS Discounts
  • Contract Fixed term: 6 months (covering long term sickness)
  • Hours Full time - 37.5 hours per week

Job overview

The Trust has a vision for the future that puts the patient at the heart of everything we do and is guided by a set of values about which we care deeply, and the Estates Directorate is seeking to recruit an Administrative Assistant who exemplifies the values to join our team.

The successful applicant will have a positive can do attitude and be able to demonstrate flexibility and initiative when dealing with a wide range of administrative duties, and have experience in filing systems.

Applicants should possess developed keyboard skills and good working knowledge of Microsoft Word and Excel.

This position will require cross site travel to cover admin duties at both The Royal Shrewsbury Hospital and The Princess Royal Hospital, Telford.

*Previous applicants need not apply*

Main duties of the job

You will work under own initiative to provide administrative support to the Estates team, which includes typing/word processing and the distribution and filing/collating of documents, together with acting as the first point of contact for enquiries from ‘end-users’ of the Estates services via the Helpdesk, when required.

You will also help cover to ensure that an efficient Reception/’Front of House’ service is provided for the Estates Department, including implementation of the ‘Contractor Control’ procedures, and issuing of Staff ID badges.

Working for our organisation

The Shrewsbury and Telford Hospital NHS Trust can offer you a great opportunity to work within supportive friendly teams, with excellent professional NHS job development opportunities.

The Government has formally announced that it intends to introduce regulations that will require any individuals employed by the NHS where their role involves patient contact, to be fully vaccinated (1st and 2nd dose) against COVID-19 by 1st April 2022.  To achieve this the successful applicant must have had their 1st COVID-19 vaccination by 3rd February 2022. Therefore, full COVID-19 vaccination will be a condition of employment unless an individual is medically exempt. We will ask for proof of vaccination during the recruitment process.

Detailed job description and main responsibilities

For full duties and responsibilities please refer to the attached document entitled Job Description.

Person specification

Attainments

Essential criteria

IT Skills to RSA Stage II
NVQ level 2 or equivalent

Desirable criteria

Knowledge of office procedures

Experience

Essential criteria

Reception/formal office experience
Microsoft Office computer software

Desirable criteria

Experience of NHS/Estates Environment

Special Aptitudes

Essential criteria

Work on Own Initiative
Good Communication Skills
Organisational Skills
Flexible Approach to Workload

Person Spec
Job Description
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The well-being of our staff is of the upmost importance to us.  If you are offered a role at our Trust, and fall into the increased and higher risk categories as set out by Public Health England (PHE) and NHSI/E, your line manager will complete an risk assessment with you.  This will be completed in conjunction with the latest guidance from Public Health England in relation to Covid-19.

By submitting your application to Trac, you are giving your consent for parts of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems. This is to support and manage your recruitment and employment within your employing organisation. 

If successful, by completing the NHS Jobs application form you authorise the Trust to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national ESR.

If the role requires a qualification/professional registration, you will need to provide proof during the recruitment process. By submitting your application you are giving the Trust permission to check the qualification certificates provided back to the source provider. Please note that a sample of all applicant’s qualifications will be checked with the educational institution or provider.

In the event of a high response to this advertisement, this post will be closed. Early applications are advised.
 
Unfortunately we do not accept CVs or keep them on file. If you are unable to apply online please contact the person named in the advertisement for the post you are interested in.
 
We are committed to offering an interview to all applicants with a disability who meet the minimum criteria for the above position and will support reasonable adjustments wherever possible.  In addition, whilst all applicants will be judged on merit alone, we particularly welcome applications from candidates who are male, from black and minority ethnic backgrounds or who have a disability, as these are currently under-represented in our workforce.
 
We are committed to equal opportunities in employment. The policies and practices of the Trust aim to promote an environment that is free from all forms of unlawful or unfair discrimination and values the diversity of all people. At the heart of our policy, we seek to treat people fairly, flexibly and with dignity and respect.

Thank you for your interest in The Shrewsbury and Telford Hospital NHS Trust, we look forward to receiving your application for employment.

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If you have any problems applying online please contact us on sath.recruitment@nhs.net or call 01743 492 402.

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