Non Clinical - Support Medical Secretary - Anaesthetics

  • Department Medical Secretaries - Anaesthetics
  • Salary £24,937.00 – £26,598 per annum
  • Closing Date 12/08/2025
  • Location Shrewsbury
  • Grade NHS AfC: Band 3
  • Job ref 223-SMS-571
  • Pension NHS Pension
  • Holidays Generous Holiday Allowance
  • NHS discount Eligible for NHS Discounts
  • Contract Bank
  • Hours 22.5 hours per week

Job overview

This post is for a Bank Band 3 Support Secretary to join the Anaesthetic and Critical Care team 22.5hrs a week.

This post will be based over at the Royal Shrewsbury Hospital with cross-site working required at The Princess Royal Hospital, Telford, providing an efficient and comprehensive secretarial support service to for the department and Consultants alongside our Anaesthetic Secretary. 

Main duties of the job

  • Using Microsoft Office application, produce clinical correspondences with audio transcription. To include communication to General Practitioners and other health professionals, clinical letters, notes, and discharge summaries. 
  • Respond to telephone calls from anxious and distressed patients, resolving problems, when possible, in a professional and competent manner.
  • Ensure all queries from colleagues and external organisations are dealt with quickly and effectively in the department.
  • To promote the implementation and adherence of agreed policies, procedures, and protocols.
  • Ensure the smooth running of the office/team including the assessment of priorities and the initiation of preparatory action.
  • Opening and dealing with incoming correspondences as appropriate.
  • Photocopying, general office duties and the use of PAS (Patient Administration System) when necessary.
  • Book in and Book out notes to other departments using the in-house Patient Document Tracking (PDT) system.
  • File results, letters, and various other documentation in medical notes.
  • Ensure all queries from colleagues and external organisations are dealt with quickly and effectively in the department, producing file notes as necessary.
  • Keep up to date with technological developments regarding developing appropriate skills in the use of current office technology. e.g., word processing, spreadsheets, databases, electronic mail, presentations etc.
  • Provide sufficient cover for senior colleague during periods of absence.

Working for your organisation

As an organisation we strive to provide high quality, safe care for our patients in an environment which our staff are proud to work in. We believe that by adhering to our Vision (“To provide excellent care for the communities we serve”) and working with our Trust Values in mind (Partnering, Ambitious, Caring, Trusted) we can achieve the right results for the people that matter most – our patients and their families.

The well-being of our staff is of the upmost importance to us.  If you are offered a role at our Trust, and fall into the increased and higher risk categories as set out by Public Health England (PHE) and NHSI/E, your line manager will complete an risk assessment with you.  This will be completed in conjunction with the latest guidance from Public Health England in relation to Covid-19.

By submitting your application to Trac, you are giving your consent for parts of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems. This is to support and manage your recruitment and employment within your employing organisation. 

If successful, by completing the NHS Jobs application form you authorise the Trust to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national ESR.

If the role requires a qualification/professional registration, you will need to provide proof during the recruitment process. By submitting your application you are giving the Trust permission to check the qualification certificates provided back to the source provider. Please note that a sample of all applicant’s qualifications will be checked with the educational institution or provider.

In the event of a high response to this advertisement, this post will be closed. Early applications are advised.
 
Unfortunately we do not accept CVs or keep them on file. If you are unable to apply online please contact the person named in the advertisement for the post you are interested in.
 
We are committed to offering an interview to all applicants with a disability who meet the minimum criteria for the above position and will support reasonable adjustments wherever possible.  In addition, whilst all applicants will be judged on merit alone, we particularly welcome applications from candidates who are male, from black and minority ethnic backgrounds or who have a disability, as these are currently under-represented in our workforce.
 
We are committed to equal opportunities in employment. The policies and practices of the Trust aim to promote an environment that is free from all forms of unlawful or unfair discrimination and values the diversity of all people. At the heart of our policy, we seek to treat people fairly, flexibly and with dignity and respect.

Thank you for your interest in The Shrewsbury and Telford Hospital NHS Trust, we look forward to receiving your application for employment.

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