*Internal applications only*
An experienced and confident Personal Assistant is required to provide high quality, comprehensive secretarial and administrative support to the Surgery Centre. The role requires you to provide individual support to the Centre Manager, Clinical Directors and wider Operational Team.
RSA III/NVQ3 or equivalent qualification and experience is essential, as is the ability to demonstrate excellent organisational and interpersonal skills. You will need to be able to prioritise workload due to frequent conflicting demands. Experience of using office IT packages is essential.
You must have excellent communication skills and be approachable as the main point of contact for the Centre. Able to work on your own as well as working closely with other team members. You will have the ability to work to tight timescales and take and transcribe minutes to a high level.
With previous secretarial experience, the post-holder will work supportively with the other centre PA’s.
Main duties of the job
Acts as a first point of contact for the Centre Manager and Clinical Directors, dealing with staff of all levels inside and outside the Trust
Diary management, including resolution of conflicting diary appointments
Prioritisation and delegation of incoming mail and telephone calls.
Organisation of meetings, conferences, presentations, workshops and training events, including arranging external speakers, booking venues and all associated administration
Minute taking and transcription of formal meetings
Creation and maintenance of databases and/or spreadsheets
Preparation, typing and distribution of correspondence, reports and ad hoc papers to support the work
Implementation of relevant office policies and procedures, suggesting changes as appropriate.
Management of office systems, including a Bring Forward system for meeting papers and pending items.
Working for our organisation
As an employer, we will provide you with an excellent opportunity that will support your career development and support you to fulfil your potential. You will be joining a dedicated team with a breadth of experience and a commitment to ensuring organisational success.
Detailed job description and main responsibilities