Non Clinical - Personal Assistant to Surgery Centre Manager

  • Department Surgery Centre
  • Salary £23,949.00 – £26,282 per annum
  • Closing Date 02/12/2022
  • Location The Royal Shrewsbury Hospital
  • Grade NHS AfC: Band 4
  • Job ref 223-PAS-164
  • Pension NHS Pension
  • Holidays Generous Holiday Allowance
  • NHS discount Eligible for NHS Discounts
  • Contract Permanent
  • Hours 37.5 hours per week (Full time post, Part time requests will be considered.)

Job overview

*Internal applications only*

An experienced and confident Personal Assistant is required to provide high quality, comprehensive secretarial and administrative support to the Surgery Centre. The role requires you to provide individual support to the Centre Manager, Clinical Directors and wider Operational Team.

RSA III/NVQ3 or equivalent qualification and experience is essential, as is the ability to demonstrate excellent organisational and interpersonal skills. You will need to be able to prioritise workload due to frequent conflicting demands. Experience of using office IT packages is essential.

You must have excellent communication skills and be approachable as the main point of contact for the Centre. Able to work on your own as well as working closely with other team members. You will have the ability to work to tight timescales and take and transcribe minutes to a high level.

With previous secretarial experience, the post-holder will work supportively with the other centre PA’s.

Main duties of the job

Acts as a first point of contact for the Centre Manager and Clinical Directors, dealing with staff of all levels inside and outside the Trust
Diary management, including resolution of conflicting diary appointments
Prioritisation and delegation of incoming mail and telephone calls.
Organisation of meetings, conferences, presentations, workshops and training events, including arranging external speakers, booking venues and all associated administration
Minute taking and transcription of formal meetings
Creation and maintenance of databases and/or spreadsheets
Preparation, typing and distribution of correspondence, reports and ad hoc papers to support the work 
Implementation of relevant office policies and procedures, suggesting changes as appropriate.
Management of office systems, including a Bring Forward system for meeting papers and pending items.

Working for our organisation

As an employer, we will provide you with an excellent opportunity that will support your career development and support you to fulfil your potential. You will be joining a dedicated team with a breadth of experience and a commitment to ensuring organisational success.

Detailed job description and main responsibilities

The well-being of our staff is of the upmost importance to us.  If you are offered a role at our Trust, and fall into the increased and higher risk categories as set out by Public Health England (PHE) and NHSI/E, your line manager will complete an risk assessment with you.  This will be completed in conjunction with the latest guidance from Public Health England in relation to Covid-19.

By submitting your application to Trac, you are giving your consent for parts of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems. This is to support and manage your recruitment and employment within your employing organisation. 

If successful, by completing the NHS Jobs application form you authorise the Trust to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national ESR.

If the role requires a qualification/professional registration, you will need to provide proof during the recruitment process. By submitting your application you are giving the Trust permission to check the qualification certificates provided back to the source provider. Please note that a sample of all applicant’s qualifications will be checked with the educational institution or provider.

In the event of a high response to this advertisement, this post will be closed. Early applications are advised.
Unfortunately we do not accept CVs or keep them on file. If you are unable to apply online please contact the person named in the advertisement for the post you are interested in.
We are committed to offering an interview to all applicants with a disability who meet the minimum criteria for the above position and will support reasonable adjustments wherever possible.  In addition, whilst all applicants will be judged on merit alone, we particularly welcome applications from candidates who are male, from black and minority ethnic backgrounds or who have a disability, as these are currently under-represented in our workforce.
We are committed to equal opportunities in employment. The policies and practices of the Trust aim to promote an environment that is free from all forms of unlawful or unfair discrimination and values the diversity of all people. At the heart of our policy, we seek to treat people fairly, flexibly and with dignity and respect.

Thank you for your interest in The Shrewsbury and Telford Hospital NHS Trust, we look forward to receiving your application for employment.

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