Non Clinical - Higher Medical Secretary - Biochemistry Lipid Clinics

  • Department Pathology
  • Salary £27,485.00 – £30,162 per annum
  • Closing Date 07/08/2025
  • Location Pathology Department, Princess Royal Hospital, Telford
  • Grade NHS AfC: Band 4
  • Job ref 223-HMB-545
  • Pension NHS Pension
  • Holidays Generous Holiday Allowance
  • NHS discount Eligible for NHS Discounts
  • Contract Permanent
  • Hours 37.5 hours per week

Job overview

The post holder is a pivotal person in the patient’s relationship with the hospital, the clinical team, and the Consultant. The post holder provides a complete medical secretarial and administrative service to the Consultant and their team across a wide range of activities. The post holder will assist in the organisation of the Consultant’s workload and will effectively support activities with other NHS staff to ensure that an efficient service is provided. It is essential that the post holder exercises initiative and independent judgement whilst always maintaining a high level of confidentiality and diplomacy. In addition, the post holder is co- responsible for managing, maintaining, and administering various data sources which may include waiting lists and clinic lists.

Main duties of the job

  • Organise the office efficiently in a complex, changing environment.
  • Manage multiple tasks, a significant and substantial number of which are non-routine ensuring that deadlines are met.
  • Prioritise and organise own workload, making decisions.
  • Ensure that the results of tests and investigation reports for patients are received and shown to Consultant or relevant person and all ongoing arrangements are carried out. Ensure that those which require immediate action are presented in a timely manner.
  • Arrange and service meetings as requested, including any appraisals of staff.
  • Monitor and manage, as appropriate, out-patient clinic lists to ensure they are booked and adjusted according to Consultant’s availability and patient’s clinical priority. Ensure all pre-clinic tests are ordered and available.
  • Where appropriate and in collaboration with the booking team, manage waiting lists in accordance with current guideline and taking the relevant action required.
  • Monitor and update out-patient attendances to ensure pathways are correct and follow-up is in place.
  • Maintain an overview of patients using homecare medications and liaise with pharmacy and consultant to keep these up to date.
  • Use in-house patient data tracking system to ensure all patient notes passing through the office are booked in and out appropriately.
  • Use clinical portal to scan appropriate documentation.

Working for our organisation

The Shrewsbury and Telford Hospital NHS Trust can offer you great career prospects. Situated in one of the most attractive parts of the country with dramatic countryside and bustling towns we have state of the art facilities, supportive friendly teams and excellent professional development opportunities.

You will be at the forefront of developing the service for the future needs of the Trust.

The successful applicant will be working closely with 2 Consultant Chemical Pathologists and other members of the Pathology leadership team, to deliver a quality, patient-focused Biochemistry Lipid Clinic service. Pathology is a vibrant team, continually looking for ways to develop innovative ideas and ways of working, ensuring our services continue to match the rapid pace of growth in diagnostic advances.

The well-being of our staff is of the upmost importance to us.  If you are offered a role at our Trust, and fall into the increased and higher risk categories as set out by Public Health England (PHE) and NHSI/E, your line manager will complete an risk assessment with you.  This will be completed in conjunction with the latest guidance from Public Health England in relation to Covid-19.

By submitting your application to Trac, you are giving your consent for parts of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems. This is to support and manage your recruitment and employment within your employing organisation. 

If successful, by completing the NHS Jobs application form you authorise the Trust to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national ESR.

If the role requires a qualification/professional registration, you will need to provide proof during the recruitment process. By submitting your application you are giving the Trust permission to check the qualification certificates provided back to the source provider. Please note that a sample of all applicant’s qualifications will be checked with the educational institution or provider.

In the event of a high response to this advertisement, this post will be closed. Early applications are advised.
 
Unfortunately we do not accept CVs or keep them on file. If you are unable to apply online please contact the person named in the advertisement for the post you are interested in.
 
We are committed to offering an interview to all applicants with a disability who meet the minimum criteria for the above position and will support reasonable adjustments wherever possible.  In addition, whilst all applicants will be judged on merit alone, we particularly welcome applications from candidates who are male, from black and minority ethnic backgrounds or who have a disability, as these are currently under-represented in our workforce.
 
We are committed to equal opportunities in employment. The policies and practices of the Trust aim to promote an environment that is free from all forms of unlawful or unfair discrimination and values the diversity of all people. At the heart of our policy, we seek to treat people fairly, flexibly and with dignity and respect.

Thank you for your interest in The Shrewsbury and Telford Hospital NHS Trust, we look forward to receiving your application for employment.

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