Non Clinical - Higher Level Medical Secretary - Women and Children's

  • Department Medical Secretaries - Obs & Gynae
  • Salary £25,147.00 – £27,596 per annum
  • Closing Date 09/06/2023
  • Location The Princess Royal Hospital
  • Grade NHS AfC: Band 4
  • Job ref 223-HLM-836
  • Pension NHS Pension
  • Holidays Generous Holiday Allowance
  • NHS discount Eligible for NHS Discounts
  • Contract Fixed term: 12 months
  • Hours Full time: 37.5 hours per week, Part time hours or Job share also considered

Job overview

Are you looking for a new challenge? 

This is an exciting time to join us as we are looking at new ways of working in the Team! We are looking to recruit a self-motivated well organised Medical Secretary on a 12 month fixed-term contract who enjoys working in a busy but friendly working environment.

This role would ideally be suited to someone who has secretarial experience, and whilst not essential, an NHS background would be advantageous.

The post holder will produce accurate clinical and general correspondence, using complex and sensitive medical terminology from audio transcription. 

The ability to plan and prioritise a varied workload is essential, as are good interpersonal skills and the ability to communicate with a variety of staff groups at all levels.

The ideal candidate will have excellent communication skills, good interpersonal skills and effective time management together with strong IT skills, including audio typing. 


Main duties of the job

  • Manage multiple tasks ensuring that deadlines are met.
  • Prioritise and organise own workload; making decisions and initiating action where necessary, ensuring the smooth running of the office
  • Using Microsoft Office application, produce clinical correspondences with audio transcription.
  • Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements/investigations are carried out.
  • Using own initiative ensure that results which require immediate action are presented to the Multi-Disciplinary Team in a timely manner and clinical responses are completed.
  • Arrange and service meetings/lectures/conferences as requested; taking and transcribing minutes and any follow-up actions as requested.
  • Using the in-house patient data tracking system locate, retrieve and deliver medical records/x-rays/investigation results.
  • Ensure that all patient case notes passing through the office are booked in and out appropriately.


Working for our organisation

The successful applicant will be working alongside a team of Medical Secretaries within the Women and Children’s Centre, who support a number of Obstetric and Gynaecological Consultants which provides a variety of interesting work. 

You should already possess 4 GCSE's (grades 9 - 4) or A - C, RSA stage 2 / 3 typing / word processing (or have equivalent experience), knowledge of MS Office and be working (or willing) towards NVQ Level 3 Business/ Medical Admin or AMSPAR.


Detailed job description and main responsibilities

For full duties and responsibilities please refer to the attached document entitled Job Description.

The well-being of our staff is of the upmost importance to us.  If you are offered a role at our Trust, and fall into the increased and higher risk categories as set out by Public Health England (PHE) and NHSI/E, your line manager will complete an risk assessment with you.  This will be completed in conjunction with the latest guidance from Public Health England in relation to Covid-19.

By submitting your application to Trac, you are giving your consent for parts of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems. This is to support and manage your recruitment and employment within your employing organisation. 

If successful, by completing the NHS Jobs application form you authorise the Trust to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national ESR.

If the role requires a qualification/professional registration, you will need to provide proof during the recruitment process. By submitting your application you are giving the Trust permission to check the qualification certificates provided back to the source provider. Please note that a sample of all applicant’s qualifications will be checked with the educational institution or provider.

In the event of a high response to this advertisement, this post will be closed. Early applications are advised.
Unfortunately we do not accept CVs or keep them on file. If you are unable to apply online please contact the person named in the advertisement for the post you are interested in.
We are committed to offering an interview to all applicants with a disability who meet the minimum criteria for the above position and will support reasonable adjustments wherever possible.  In addition, whilst all applicants will be judged on merit alone, we particularly welcome applications from candidates who are male, from black and minority ethnic backgrounds or who have a disability, as these are currently under-represented in our workforce.
We are committed to equal opportunities in employment. The policies and practices of the Trust aim to promote an environment that is free from all forms of unlawful or unfair discrimination and values the diversity of all people. At the heart of our policy, we seek to treat people fairly, flexibly and with dignity and respect.

Thank you for your interest in The Shrewsbury and Telford Hospital NHS Trust, we look forward to receiving your application for employment.

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