Non Clinical - Deputy Undergraduate Manager

  • Department Undergraduate Medical Education
  • Salary £27,055.00 – £32,934 per annum
  • Closing Date 06/02/2023
  • Location Shrewsbury & Telford Hospitals NHS Trust
  • Grade NHS AfC: Band 5
  • Job ref 223-DUM-384
  • Pension NHS Pension
  • Holidays Generous Holiday Allowance
  • NHS discount Eligible for NHS Discounts
  • Contract Permanent
  • Hours Full time - 37.5 hours per week (Hours to be worked between 08:30 and 17:30 and occasional out of hours meeting/activity expected with time off in lieu)

Job overview

We have an exciting opportunity for an exceptional candidate for the position of Undergraduate Medical School Deputy Manager. The post is suitable for someone with previous educational experience.  We are looking for an enthusiastic and ambitious individual to provide an efficient and effective service to our growing number of students from Keele School of Medicine and provide support for tutors within the Trust.


Main duties of the job

You will have excellent administrative and organisational skills along with being a good people manager with strong communication skills.  You will be able to demonstrate working in difficult circumstances and deputise for the Undergraduate Manager when required. You will also assist the Undergraduate Manager with student welfare support for the medical students based in Shropshire for Year 4 and 5. You will work closely with the Year 4 and 5 Leads, the Hospital Dean and Deputy Dean.

Working for our organisation

We are responsible for supporting the placement of around 140+ Keele University medical students in our hospitals and across Shropshire as they complete their final 2 years of training prior to graduation.  You would not only work alongside a number of Trust departments but also in close liaison with Keele School of Medicine. 

Detailed job description and main responsibilities

For full duties and responsibilities please refer to the attached document entitled Job Description.

Person specification


Essential criteria

Educated to A Level standard or equivalent including GCSE English and Maths grade C or above

Desirable criteria

Postgraduate Qualification in Management/Training/ Office management or ability to demonstrate equivalent experience

Professional & Technical Qualifications

Essential criteria

ECDL Certificate or equivalent qualification/experience with advanced IT skills in word processing and Excel

Desirable criteria

Level 3/4 in NVQ Management or equivalent experience in managing staff & budgets

Work Experience

Essential criteria

Experience of working within a Postgraduate/Undergraduate/Educational setting
Working knowledge of office procedures; working under pressure in a busy environment and multi-tasking effectively with frequent interruptions
Organisational/planning management.
Minute taking and use of digital dictation systems
Previous experience of supervising/managing staff
Dealing with sensitive and confidential information

Desirable criteria

Experience of working within the NHS
Demonstrate a knowledge of room booking systems/ virtual learning environments and other multimedia


Essential criteria

Demonstrate an understanding of Undergraduate Medical Education
Be aware of and be able to follow HR practices and guidelines
Advanced IT skills using the MS Office suit of programmes (ie, Outlook, Word, Excel, PowerPoint); create, maintain and manipulate spread sheets and databases; ability to learn new software packages.

The well-being of our staff is of the upmost importance to us.  If you are offered a role at our Trust, and fall into the increased and higher risk categories as set out by Public Health England (PHE) and NHSI/E, your line manager will complete an risk assessment with you.  This will be completed in conjunction with the latest guidance from Public Health England in relation to Covid-19.

By submitting your application to Trac, you are giving your consent for parts of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems. This is to support and manage your recruitment and employment within your employing organisation. 

If successful, by completing the NHS Jobs application form you authorise the Trust to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national ESR.

If the role requires a qualification/professional registration, you will need to provide proof during the recruitment process. By submitting your application you are giving the Trust permission to check the qualification certificates provided back to the source provider. Please note that a sample of all applicant’s qualifications will be checked with the educational institution or provider.

In the event of a high response to this advertisement, this post will be closed. Early applications are advised.
Unfortunately we do not accept CVs or keep them on file. If you are unable to apply online please contact the person named in the advertisement for the post you are interested in.
We are committed to offering an interview to all applicants with a disability who meet the minimum criteria for the above position and will support reasonable adjustments wherever possible.  In addition, whilst all applicants will be judged on merit alone, we particularly welcome applications from candidates who are male, from black and minority ethnic backgrounds or who have a disability, as these are currently under-represented in our workforce.
We are committed to equal opportunities in employment. The policies and practices of the Trust aim to promote an environment that is free from all forms of unlawful or unfair discrimination and values the diversity of all people. At the heart of our policy, we seek to treat people fairly, flexibly and with dignity and respect.

Thank you for your interest in The Shrewsbury and Telford Hospital NHS Trust, we look forward to receiving your application for employment.

Look around a little and browse our jobs...

There are many exciting opportunities available for dedicated and loyal staff at The Shrewsbury and Telford Hospital NHS Trust.

Is it time you made a change?