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An exciting opportunity has arisen for a part time band 2 Admin Assistant within the Oncology & Haematology Medical Secretaries Teams based in The Lingen Davies at The Royal Shrewsbury Hospital.
You will provide an efficient and comprehensive administrative support service for the Secretary/PA, prioritising work to ensure deadlines are met.
The successful post holder will be be fully conversant with all Microsoft applications, word processing, Microsoft publisher, producing presentations using PowerPoint and maintaining databases on excel.
You will need to be educated to a GCSE standard with Maths and English Grades 9-4 (A-C), RSA Level Word Processing or equivalent and relevant administration experience.
Using Microsoft Office applications to produce letters, memos and other documents as requested.
Answering telephone calls promptly and courteously, assisting the caller or redirecting the call as appropriate.
Ensure all queries from colleagues and external organisations are dealt with quickly and effectively in the department, producing file notes as necessary.
Opening and dealing with incoming correspondences as appropriate.
Undertaking photocopying tasks as and when required. Responsible for ensuring photocopier is maintained, liaison with the company engineer and ensuring stocks of peripherals are available.
Maintain an efficient filing system ensuring all information is filed accurately and promptly.
Prepare papers as requested.
Retrieve Medical records and update tracking system.
Support other staff as requested in a professional manner with various administration duties.
Keep up to date with technological developments with regard to developing appropriate skills in the use of current office technology e.g. word processing, spreadsheets, databases, electronic mail, etc.
Maintain and encourage safe working practices and environment in accordance with local Health and Safety Policies.
To adhere to agreed policies, procedures and protocols
The ability to plan and prioritise a varied workload is essential as are good interpersonal skills and the ability to communicate with a variety of staff groups at all levels. The successful applicant will work as part of a team and will gain valuable experience in the day-to-day management of busy Medical Secretaries offices.
