Non Clinical - Administration Assistant

  • Department Medical Secretaries - Oncology
  • Salary £22,383.00 – £22,383 per annum
  • Closing Date 07/06/2023
  • Location The Royal Shrewsbury Hospital
  • Grade NHS AfC: Band 2
  • Job ref 223-ADA-803
  • Pension NHS Pension
  • Holidays Generous Holiday Allowance
  • NHS discount Eligible for NHS Discounts
  • Contract Permanent
  • Hours 30

An exciting opportunity has arisen for a part time band 2 Admin Assistant within the Oncology & Haematology Medical Secretaries Teams based in The Lingen Davies at The Royal Shrewsbury Hospital.  

You will provide an efficient and comprehensive administrative support service for the Secretary/PA, prioritising work to ensure deadlines are met.

The successful post holder will be be fully conversant with all Microsoft applications, word processing, Microsoft publisher, producing presentations using PowerPoint and maintaining databases on excel. 

You will need to be educated to a  GCSE standard with Maths and English Grades 9-4 (A-C), RSA Level Word Processing or equivalent and relevant administration experience.

Using Microsoft Office applications to produce letters, memos and other documents as requested.
Answering telephone calls promptly and courteously, assisting the caller or redirecting the call as appropriate.
Ensure all queries from colleagues and external organisations are dealt with quickly and effectively in the department, producing file notes as necessary.
Opening and dealing with incoming correspondences as appropriate.
Undertaking photocopying tasks as and when required. Responsible for ensuring photocopier is maintained, liaison with the company engineer and ensuring stocks of peripherals are available. 
Maintain an efficient filing system ensuring all information is filed accurately and promptly.
Prepare papers as requested.
Retrieve Medical records and update tracking system.
Support other staff as requested in a professional manner with various administration duties.
Keep up to date with technological developments with regard to developing appropriate skills in the use of current office technology e.g. word processing, spreadsheets, databases, electronic mail, etc.
Maintain and encourage safe working practices and environment in accordance with local Health and Safety Policies.
To adhere to agreed policies, procedures and protocols

The ability to plan and prioritise a varied workload is essential as are good interpersonal skills and the ability to communicate with a variety of staff groups at all levels. The successful applicant will work as part of a team and will gain valuable experience in the day-to-day management of busy Medical Secretaries offices.

The well-being of our staff is of the upmost importance to us.  If you are offered a role at our Trust, and fall into the increased and higher risk categories as set out by Public Health England (PHE) and NHSI/E, your line manager will complete an risk assessment with you.  This will be completed in conjunction with the latest guidance from Public Health England in relation to Covid-19.

By submitting your application to Trac, you are giving your consent for parts of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems. This is to support and manage your recruitment and employment within your employing organisation. 

If successful, by completing the NHS Jobs application form you authorise the Trust to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national ESR.

If the role requires a qualification/professional registration, you will need to provide proof during the recruitment process. By submitting your application you are giving the Trust permission to check the qualification certificates provided back to the source provider. Please note that a sample of all applicant’s qualifications will be checked with the educational institution or provider.

In the event of a high response to this advertisement, this post will be closed. Early applications are advised.
Unfortunately we do not accept CVs or keep them on file. If you are unable to apply online please contact the person named in the advertisement for the post you are interested in.
We are committed to offering an interview to all applicants with a disability who meet the minimum criteria for the above position and will support reasonable adjustments wherever possible.  In addition, whilst all applicants will be judged on merit alone, we particularly welcome applications from candidates who are male, from black and minority ethnic backgrounds or who have a disability, as these are currently under-represented in our workforce.
We are committed to equal opportunities in employment. The policies and practices of the Trust aim to promote an environment that is free from all forms of unlawful or unfair discrimination and values the diversity of all people. At the heart of our policy, we seek to treat people fairly, flexibly and with dignity and respect.

Thank you for your interest in The Shrewsbury and Telford Hospital NHS Trust, we look forward to receiving your application for employment.

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